Help - Student Advising Transcript (Unofficial)
See Error Message descriptions.
Note to undergraduate students newly accepted to McGill: A discrepancy between the minimum number of credits required to complete your program, as indicated in your letter of acceptance, and as displayed on your transcript, may appear. This temporary discrepancy may be caused by CEGEP credits or transfer credits that have not yet been applied to your McGill transcript.
Transcript Items
Student Name or Student Name with Preferred First Name
If a Preferred First Name is not indicated, the student name is displayed as follows:
Student Name: Last Name, First Name Middle Name
If a Preferred First Name is indicated, the student name is displayed as follows:
Student Name with Preferred First Name: Last Name, Preferred First Name
McGill ID
9-digit McGill student number.
Permanent Code
Student's permanent code.
Email Address
Student's email address.
Program
It displays the program name, major (major concentration), concentration, and minor (minor concentration).
GPA Information
TERM GPA
GPA for the term.
CUM GPA
Cumulative GPA to date.
Advanced Standing & Transfer Credits
Total transfer credits accumulated to date.
TOTAL CREDITS
Total credits to date including both McGill credits and transfer credits ( if transfer credits exist on the record).
Att Cr (attempted credits)
Grades are defined as counting or not counting in attempted credits. For example, courses with grades of A, B etc count in attempted credits, but courses with grades of W do not count in attempted credits.
Earned Cr
Credits earned by the student for McGill courses, for a term and cumulatively.
GPA Cr
The denominator for the calculation of the GPA, for a term and cumulatively.
Points
The numerator for the calculation of the GPA, for a term and cumulatively.
Note: If the term immediately prior to Fall 2002 does not display credit and/or GPA information, then there is no credit and/or GPA information to carry forward to later terms.
Expected Terms of Graduation
Fall - all courses completed by the end of the fall term (February Graduation, June Convocation)
Winter - all courses completed by the end of the winter term (May Graduation, May/June Convocation)
Summer - all courses completed by the end of the summer term (October Graduation, October/November Convocation
Student Holds
The student holds table is displayed after the student name and number (if the student has holds on his/her record).
- Hold Type
Click on the holds under the Hold Type column for explanations and possible solutions to handle holds. - From Date
It is the date on which the hold becomes effective. - To Date
It is the date on which the hold expires and is no longer effective. - Amount
It is the amount involved in the hold. - Reason
It describes the reason for which the student receives the hold. - Originator
It is the department or area that places the hold on the student's record. - Holds
It describes the type of restriction the hold enforces.
Registration Status Codes (for Fall 2002 and later terms)
Registration status codes display with a course until the course is graded. You may view the following codes:
| RW | - Registered on the Web |
| RE | - Registered |
| RL | - Registered from Waitlist |
| RI | - Registered - credit will be granted and the course will be included in the GPA. The RI registration status may display when the course would not normally (underline normally) be eligible for credits. An example would be a course which is repeated but has a different topic. |
| RA | - Registered - NO credit will be granted for the course but it will be included in the GPA |
| RX | - Registered - NO credit will be granted for the course and the course will NOT be included in the GPA |
| RR | - Registered - the course is being repeated but credit will be granted only ONCE for the course. The course will be included in the GPA. The course that will count for credit will be determined at the time that the grade is available on the transcript. |
As for the other registration statuses, the ones indicating a course withdrawal display until a grade is recorded on the transcript. When the grade of W displays the registration status will not.
| WC | - Withdrew from the course |
| WN | - Withdrew from the course |
| WN | - Withdrew from the course |
| WW | - Withdrew from the course |
Current McGill Grades which appear on the Transcript
| A | |
| A- | |
| B+ | |
| B | |
| B- | |
| C+ | |
| C | |
| D | |
| F | |
| HH | - to be continued |
| IP | - in progress |
| J | - Absent |
| K | - Incomplete |
| KE or K* | - Further extension granted |
| KF | - Incomplete - Failed |
| KK | - Completion requirement waived |
| L | - Deferred |
| LE or L* | - Deferred - extension granted |
| NA or && | - Grade not yet available |
| NE | - No evaluation |
| NR | - No grade reported by the instructor (recorded by the Registrar) |
| P | - Pass |
| Q | - Course continues in following term |
| R | - Course credit |
| S | - Satisfactory |
| U | - Unsatisfactory |
| W | - Permited to withdraw |
| WF | - Withdraw - failing |
| WL | - Faculty permission to withdraw from a deferred examination |
| W-- or -- | - No grade: student withdrew from the University |
| CO | - Complete (applicable to the Academic Integrity Tutorial only) |
| IC | - Incomplete (applicable to the Academic Integrity Tutorial only) |
Error Messages
- No registration or transfer course information on the student record (student has an archived record and there is no student record information in the database).
- Data error Transcript Suppressed (An error has been identified and the transcript is surpressed)
- Transcript could not be processed because an incorrect level exists on the record (A pre Banner level of 'ZZ' exists on a post go live term. A Banner level such as 'UG' exists on a pre go live term.)